TABLE OF CONTENTS

 


How does registration work? When is registration?

All California College of ASU students are automatically registered for the courses they need each semester via courtesy registration. The courtesy registration process allows the college to provide guaranteed space in each student's required classes every semester.

 

Each semester, student schedules go live the Friday before the registration period begins, and all students are able to view their schedules via the student portal. Once registration opens, students can use the Course Offerings document to:

  • Transfer sections (if offered, change to a different day, time, and/or modality - online, live remote or on ground)
  • Change/adjust their scheduled Elective(s)
  •  Add or drop credits

 

Students are notified that their live schedules are ready via email to their college email accounts, and schedule adjustment requests begin on the Monday after these emails are sent out at 9:00am PST. The course adjustment period, which ends on the last day to make section/credit changes, can be found on the Academic Calendar.


*THE FALL 2024 REGISTRATION PERIOD OPENS ON JULY 10TH*

 


How do I register for classes? 

Students are automatically registered for the classes they need every semester using courtesy registration. 

 

TO SUCCESSFULLY GET REGISTERED FOR CLASSES EACH SEMESTER, YOU MUST:

  1. View your schedule 
  2. Check for possible Schedule Adjustments (Not all class days or times can be changed, you need to see what changes are possible first on the Course Offerings document)
  3. Submit the proper Schedule Adjustment Forms to request a change

Forms may be submitted during the current semester registration period for the upcoming semester. The Schedule Adjustment Form will be closed to students after the last day to make section/credit changes of the current semester. Any requests for changes after the last day to submit section/credit changes (as indicated on the Academic Calendar) will need to be submitted through the Student Helpdesk and are not guaranteed approval.

 


What are the modalities of classes?

California College of ASU offers classes that are 

  • online, 
  • live remote and
  • on ground

Students can refer to the “How do I request schedule adjustments?” section below to request a change in class modality. 

 


I’ve viewed my schedule on the student portal, but I want to change it. How do I request schedule adjustments or class swaps?

Students can request to change:

  • days, times, or modalities (online, live remote, on ground) of their classes, if there are other sections available.
  • elective classes (students get to choose from a list of electives, see tab at the bottom of the course offerings document).
  • how many classes they’ll take (students can increase or decrease the number of classes they take each semester)

    Students are not able to swap out non-elective classes (for example, switching their Producing I class for a Directing I class). If no offered sections align with a student's schedule, students can submit a Helpdesk ticket for assistance.

 

STEPS FOR MAKING SCHEDULE ADJUSTMENTS

Before you begin this process, please make sure that you use Google Chrome while logged into your college Google account to access the course adjustment forms.

 

If you get a message that you do not have permission to access a form, make sure you are logged out of your personal Gmail account to fix the issue.

 

ACCESS YOUR SCHEDULE

  1. Using your college Google account, follow these instructions for how to open your schedule on the student portal.

CHECK FOR APPLICABLE SCHEDULE ADJUSTMENTS 

  1. Find each class listed on your schedule on the Course Offerings document.
         Example - If C-ACTG110 - Acting I appears on your schedule, find C-ACTG110 - Acting I on the Course Offerings document.
  2. TO SWITCH DAY/TIME/MODALITY  -  For each class that offers multiple sections, choose the section that you would like to take and prepare to submit a TRANSFER SECTIONS REQUEST on the COURSE ADJUSTMENT form (it is located at the top of the Course Offerings document, and opens at 9:00am PST on the first day of registration and closes on the last day to submit section/credit changes as listed on the Academic Calendar). Students will need to submit a Helpdesk ticket to request course adjustments after the registration period, please note that course adjustments requested after this time are subject to availability and department approval.
  3. TO CHANGE AN ELECTIVE  -  If any elective classes appear on your schedule, click the ELECTIVES TAB for your program at the bottom of the Course Offerings document. Then, find the column that corresponds with the elective course code that appears on your schedule. Pick up to two options. Fill out an ELECTIVE CHOICE REQUEST on the COURSE ADJUSTMENT form (it is located at the top of the Course Offerings document, this form opens at 9:00am PST on the first day of registration and closes on the last day to submit section/credit changes as listed on the Academic Calendar).
  4. TO INCREASE OR DECREASE THE NUMBER OF CREDITS  -  If you would like to change the number of classes on your schedule, please fill out the ADD/DROP CREDITS form to increase or decrease the number of classes you have. *Please note that students are not able to dictate which class or classes get added or dropped on this form. The order of classes is determined by the department. Students will be automatically added to or dropped from the class or classes that least impact their degree progress.*

SUBMIT YOUR SCHEDULE ADJUSTMENT FORMS

  1. All forms open at 9:00am PST on the first day of registration and close at 5:00pm PST on the last day to submit section/credit changes as listed on the Academic Calendar. Students are advised to submit their forms as early as possible.

*THE FALL 2024 REGISTRATION PERIOD OPENS ON JULY 10TH*

Our industry professional instructor-practitioners, along with the Department Chairs of each program have worked diligently to design the program sequence order of classes in our fine arts programs. This design works to optimize the strength of each student’s fine arts education, the pace of a student’s degree progress, and the balance within a student’s progression through the program. 

 


I’m signed up for too many or not enough classes. What should I do?

First and foremost, all students need to open the schedule pdf on their student portals to accurately verify their classes.

 

Students who would like to increase or decrease the number of classes they are signed up for should complete the Add/Drop Credits form.*Please note that students are not able to dictate which class or classes get added or dropped on this form. The order of classes is determined by the department. Students will be automatically added to or dropped from the class or classes that least impact their degree progress.*

 


I have work--- how do I request schedule adjustments on specific days?

At California College of ASU, students represent a diverse array of individuals, and include both current and future working industry professionals. Many of our students have jobs while attending to help them cover living and school expenses.

 

Students who work should complete their schedule adjustment requests on the first day of registration. Students are provided with their courtesy registration schedules at least one month in advance of the start of classes so that they can review their schedules, request applicable changes, and if necessary, contact their employers to accommodate their commitment to higher education (academic advisors can provide guidance and resources to help support students when discussing class schedules with their employers). Ultimately, it is the responsibility of all students to prioritize their classes, and maintain flexibility Monday - Friday, as some classes do not have multiple sections.

 


The Add/Drop credits form does not have a space for me to indicate which class will be added or dropped?

When students complete the Add/Drop credits form, they will be automatically added to or dropped from the class or classes that will have the least impact on their degree progress. The order of classes is determined by each student’s department, and is subject to available space, enrollment numbers, prerequisites and the frequency each class is taught throughout the year.

 

Students are advised to make requests to transfer sections and choose electives before completing the add/drop credits form.

 


I cannot access my schedule pdf on the student portal. I see a stop sign when I try to view it - what should I do?

Students who see a stop sign when they try to download their schedules are on registration hold. These students need to contact the California College of ASU Student Accounts Manager, Maria Leon, at mleon@columbiacollege.edu.

 


The classes on my schedule pdf do not all appear on CANVAS. What should I do?

Instructors have until Friday of break week to post their courses to CANVAS. Any student who does not see the classes from their schedule pdf listed on CANVAS on the Friday before classes begin should email their instructors. This can be done by typing the first and last name of the instructor into the “to” field of a new email on the student’s college Gmail account.



I've been dropped from a class/the meeting type or time has changed--- what's going on?

If you did not submit a schedule adjustment but your classes have changed, it could mean one of two things:

  • Our course offerings have changed, and you were placed in another comparable class that is still needed to fulfill one of your degree requirements. This is based on changes in our enrollment numbers and needing to offer more, or less classes in order to maintain a student to teacher ratio that promotes a strong learning environment. The modality type, day, and/or time may also change based on classroom and instructor availability.
  • You did not physically attend or virtually participate in your class by the Drop without a W deadline, and you have been administratively withdrawn from the class. Students should maintain strong attendance and participation throughout the semester in order to get the most out of their learning experience and position themselves to earn strong academic marks. However, the beginning of each semester is particularly important as attendance is used to determine financial aid disbursements-- if we don't have a record of you attending a class, the financial aid office cannot release all of your funding.


         If you were marked absent by mistake, or, if you missed class and forgot to request an excused absence, you 

         will need to reach out to your instructor asap! Students can only be readded to their classes if their                     instructors provide approval to the office of the registrar.




How can I see my degree progress? How can I view a list of all of the classes I have left to finish my degree? 

Each degree has a program sequence - the order in which all required courses should be taken. This program sequence, created and supported by professional working artists (our faculty practitioners), helps ensure that students are making steady, successful progress towards their degree. Utilizing their college Gmail accounts, all students can access their program sequence documents.

 

Students with questions about their program sequence documents can  fill out a New Support Ticket on The Student Helpdesk and select “Academics, Program and Emphasis” as the area of support.

All California College of ASU students can check their degree progress at any time by utilizing the student portal. To check the student portal to find out which classes are still remaining, students can use their college GMail accounts to access this how-to document. Students with individual questions about their program sequence documents need to fill out a New Support Ticket on The Student Helpdesk and select “Academic Advising” as the area of support to receive a direct response.


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